PLEASE READ THIS SECTION ENTIRELY BEFORE BEGINNING THE ONLINE APPLICATION
The applicant is required to schedule a meeting with Town Staff to review and discuss the Special Event Permit Application. Town staff prefers this to occur before applicants submit an event application. The application process is broken into two phases: The first is 30 days prior to the special event and includes two submissions and the second, inclusive of final submissions is due no later than 7 days prior to the event. The two submissions required at least 30 days in advance of the event date are:
1. Online Special Event Application (>30 days):
The application is submitted online via a NEW Form which can be found here: Online Special Event Permit Application Form.
The form does not have the ability to be saved and returned to at a later time, so please have all your information ready before filling out the online application.
The online application includes three sections:
Event contact/applicant contact details
Checklist of potential event situations (provided on application)
Event overview including: Event Operation Plan & Site Plan
To assist you in creating your event Operation Plan & Site Plan, the Parks & Recreation Department has created a document which outlines all information that is necessary for this portion of the application. Please follow the link above titled "Event Operation Plan & Site Plan" and fill out the document. Make sure you save the document to your computer, as you will be REQUIRED to attach the document within the application form. The Site Plan can be attached to the application as a separate document and is also REQUIRED.
Special Event Equipment Use Application (>30 days):
This form is also now available online by clicking the following link: Special Event Equipment Use Application
. Once this form is filled out and submitted online, it will be sent directly to the Parks & Recreation Department. All applications must include a refundable $250 equipment use deposit to the Parks & Recreation Department. Deposits are accepted in the form of cash or check (made out to TOML).
2. Special Event Submittal Forms (>7 days)
These requirements may be submitted electronically to Stuart Brown (
) or turned in to the Parks & Recreation Office (437 Old Mammoth Road Suite R). You will also have the option to attach supporting documents to the online Special Event Application if you have them prepared in advance of submitting that application. The requirements include:
Special Event Permit Payment - $190 (checks made payable to "TOML", or cash); checks must be made out separately from the Special Event Equipment Use deposit
Special Event Equipment Use Deposit - $250 (checks made payable to
"TOML", or cash); checks must be made out separately from the Special Event Permit Payment
a. Agency Approval Letters (permission to host event from property owner)
b. Wildlife Management Form
c. ABC Permit – if applicable
d. Mono County Health Department Permit – if applicable
e. Traffic Control Plan – if applicable
f. Insurance Certificates including an Endorsement naming the Town of Mammoth Lakes as
g. Other as required
PLEASE REMEMBER, ALL APPLICATIONS MUST BE SUBMITTED AT LEAST 30 DAYS PRIOR TO THE EVENT TO ENSURE ADEQUATE REVIEW TIME FOR APPLICATIONS (AN EXCEPTION MAY BE MADE IN RARE CASES).
After Event Completion:
After the completion of your event, you are required to fill out our online Special Event Performance Report. Please contact Stuart Brown at (760) 965-3696 for any questions pertaining to the form.