Form Center

2. DISCLAIMER
   The Special Event Equipment Use Application serves as a REQUEST ONLY. Submission of an application DOES NOT GUARANTEE use of the equipment. All applications are reviewed by the Parks & Recreation Department on a first come, first served basis. Once your application has been reviewed by staff, you will be contacted directly to verify confirmation or denial of your application. All applications must be submitted at least 30 days prior to your event. For questions, please contact Stuart Brown, Parks & Recreation Director, at (760) 965-3696 during business hours.
4. ALL APPLICATIONS FOR USE OF MEASURE R EQUIPMENT SHALL PROVIDE THE FOLLOWING INFORMATION:
6. Equipment Collection Date and Time*
   Equipment Collection Date and Time

   Equipment Collection Date and Time
   Monday - Friday between 8:00 a.m. and 1:00 p.m.
7. Equipment Drop-off Date and Time*
   Equipment Drop-off Date and Time

   Equipment Drop-off Date and Time
   Monday - Friday between 8:00 a.m. and 1:00 p.m.
9. Contact person for pick-up and return*
10. Contact info for pick-up and return*
12. REQUESTED EQUIPMENT
    Please enter the quantity of each equipment item you would like to select for your reservation. Available quantities are listed underneath each item. Please input a "0" for any equipment items you do not need. Available quantities are the totals of our inventory, they are not a reflection of what is available for rental. For example, another event may have already reserved a portion of the inventory. If your requested amount exceeds what is available you will be contacted by the Parks & Recreation Department.
14. Regular Traffic Cones

    Quantity available: 30

15. 42" Traffic "Candlestick" cones with 16 lb. base

    Quantity available: 80 (Used for special event vehicle/pedestrian safety. May require traffic control plan)

17. Metal Crowd Control Barricades

    Quantity available: 96 (Option of attaching signage; used for traffic control)

18. 6 ft. Yellow Polycade Plastic Barricades

    Quantity Available: 90 (Used for crowd control and pedestrian safety)

20. Free-Standing "Special Event Ahead" Signs

    Quantity Available: 10 (Includes Dynalock screwlock sign holders)

21. 10 ft. x 10 ft. Pop-up Tent

    Quantity Available: 1

23. Public Address (PA) System

    Quantity Available: 2

24. Honda 2000w Generator** for Timing System & Computer

    Quantity Available: 2 (Must provide extension cord)

26. Start/Finish Inflatable 25' Arch

    Quantity available: 1

27. 5 ft. Cubodial Swim Buoys

    Quantity Available: 6

31. Additional Requirements
    * Requires special training with A Plus Certified. ** Must be returned with a tank of gas.
35. Name of Event*
36. Dates of Event*
38. Description of Event & Website Address (if applicable)*
40. Event Location*
42. First & Last Name of Applicant*
44. Mailing Address*
46. Applicant E-mail Address*
47. Contact Phone #*
49. Equipment Use Deposit*

    All applications must submit a refundable $250 equipment use deposit to the Parks & Recreation Department. Deposits are accepted in the form of cash or check (made out to TOML). If you are also applying for a Special Event Permit, your deposit check must be separate from your special event permit fee check. If it is determined that there was no loss or damage to the equipment you rented once it is returned, you may pick up your deposit at the Town offices or request to have your check shredded.

    1. I agree to the terms of the Equipment Use Deposit
53. EQUIPMENT PICK-UP & DROP-OFF PROCEDURE
    Please initial next to each item acknowledging that you understand the terms.
55. There will be NO EQUIPMENT PICK-UPS OR DROP-OFFS ON SATURDAYS, SUNDAYS, OR TOWN RECOGNIZED HOLIDAYS*
    (For a complete list of Town holidays, contact us at 760-965-3699)
57. Pick-up & drop-off times are MONDAY - FRIDAY BETWEEN 8AM AND 1PM. These times will be strictly enforced.*
59. You must call or email Lauren Plum, Program and Facilities Coordinator, at (760) 965-3699 or lplum@townofmammothlakes.ca.gov between 8:00a-3:30p to schedule a pick-up or drop-off time at least 48 hours in advance of your pick-up or drop-off day*
61. If you are unable to arrive within 15 minutes of your appointment time and do not give advance notice of your tardiness, your appointment will be cancelled*
63. If you are unable to utilize the assigned pick-up/drop-off hours for an appointment time, please contact Lauren Plum to make other arrangements*
65. All used equipment and town signs/equipment must be returned to the Parks & Recreation Department within 3-days after the event*
67. Equipment that is left at our facility without being properly checked back in is unacceptable and your ENTIRE $250 DEPOSIT WILL BE WITHELD. Additionally, any fees associated with damage, loss, or theft caused by leaving the property unattended will be invoiced to you*
69. In the instance of damaged, lost or stolen equipment, your entire $250 deposit will be withheld and you will be invoiced for any fees beyond $250 associated with repairing or replacing the equipment*
73. The equipment use agreement (once approved) shall begin on the date specified, and expire on the specified date in the application. At the end of this time period, if the applicant wishes to keep the equipment for additional time, the event producer needs to contact the Parks & Recreation Department for approval prior to such activity.
75. In the event that problems arise due to the conduct of this activity, the Parks & Recreation Department Director/Manager reserves the right to review this permit and attach additional conditions as deemed appropriate, or to revoke all privileges granted by this permit.
77. It shall be the applicant's responsibility to know and comply with all County, State, Federal, and local laws.
79. It is understood that the activity mentioned above and on all attachments involves an element of risk associated with the activity, whether known or unknown, and whether known or unknown to the persons and entity named above.
81. In consideration of the acceptance of the rented equipment, the applicant hereby indemnifies, holds harmless, waives, releases, and discharges in advance, and shall require and cause all participants and volunteers using the rental equipment to so indemnify, hold harmless, waive, release, and discharge in advance, the Town of Mammoth Lakes, including its officers, agents, servants, volunteers and employees, from any and all claims, causes of action, damages, penalties and liability, including, but not limited to, those arising out of death, bodily injury, personal injury, and property damage occurring as a result of said activity, notwithstanding any negligence or carelessness on the part of the persons or entity named above and even if such persons and entity would otherwise be liable.
83. Acknowledgment*
    By initialing below you agree to all terms set forth in this application.
Leave This Blank:


85. 1. Receive an email copy of this form.
86. Email address

    This field is not part of the form submission.

87. Submit

* indicates a required field